What is the Exhibitor Zone

The Exhibitor Zone is your company profile on the event platform. It is where you update your company listing, register your stand staff, add products, video and news, and read the Exhibitor Toolkit with everything you need for your stand set-up, marketing assets, training and resources.

Access to the exhibitor zone opens week commencing 9 November. 

DOWNLOAD THE EXHIBITOR ZONE GUIDE (opens in a new tab)

 

Bitesized 'how-to' videos

Exhibitor Zone Overview

How to update your profile

How to register staff and purchase additional badges

How to manage your team schedule

Key features & functionality 

Company profile

  • Add your logo and description: You can also include your unique selling point (USP), a website URL and any social media links you want visible on your profile.
  • Choose your categories: Select every category relevant to your company. Your choices improve search results, filters and buyer recommendations.

Stand staff

  • Add a staff member & their details
  • Decide who is available for meetings: You will be asked whether each person should be available for meetings. This controls how many meetings are held at your stand.
  • Manage your team: Under Team Members you can see everyone you have registered for the event.

Product and content

  • Add your products: Expand on your offering with photos, videos and descriptions of the products and services you provide. You can assign each product to a team member, so meeting requests from that product go to the right subject matter expert.
  • Get found in the directory: Products attach to your company profile and are searchable in the exhibitor directory. Remember to click Save.
  • Add video and content

Stand promotion & news

  • Marketing assets: Download web banners, show logos and a personalised email template to use across your own marketing channels.
  • Social media: Find pre-designed social media posts that you can share on your own accounts.
  • PR Q&A: Watch our PR team’s tips on getting media exposure at the show, and download the PR guide.
  • Add your news: Promote new products and services before the show by submitting press releases. Articles are reviewed by the PR team before they appear on your profile.

Exhibitor toolkit 

Your exhibitor toolkit is your handy guide containing important information about access, deadlines, stand setup, stand promotion, and more - all to help you achieve a seamless exhibiting experience. 

Frequently asked questions

General questions

You can access the platform by following this link https://app.businesstravelshowapac.com/. Your user name and password will be sent by email from Business Travel Show Asia Pacific 2027 (noreply@ntmllc.com) with the subject line: ACTION REQUIRED: Your exhibitor zone is now live!  Please check your junk folder and add this email address to your safe senders list.  

Hosted buyers will get access to the appointment tool on February 25th. Be sure to register at least one team member beforehand so buyers can book meetings with you.  

Exhibitors will be able to access the appointment tool starting March 9th. You will receive an email from Business Travel Show Asia Pacific 2027 (noreply@ntmllc.com) with a link to activate your account.  

You will be able to view this information from the 9th March, once the appointment tool is live. 

From My Dashboard, locate your company on the left sidebar and select Profile Preview to see your listing.  

This information is available in your Exhibitor Toolkit. To access it, go to My Dashboard, select Exhibitor Zone, and then choose Exhibitor Toolkit. Please review each section carefully and click Submit at the bottom of the page to confirm you’ve understood the details. 

Updating company profiles

Please fully update your profile, as your information will appear in your exhibitor listing across both our platform and website—giving you maximum exposure to registered and prospective buyers. 

To update your profile, go to My Dashboard > Exhibitor Zone > Edit Profile. Be sure to add your logo, company description, website link, and social channels, and select your relevant products and services. 

Please upload your company logo in a 1:1 square aspect ratio using a PNG, JPG, or JPEG file (up to 150 MB). 

Select all product and service categories that apply to your company to boost your visibility in search results, category filters, and buyer recommendations.

The information listed here relates to your stand type and dimensions, if you notice an error please submit a support ticket. 

Profile updates appear instantly on the platform. However, changes take overnight to sync and display on the event website. 

Staff management & registration

From MY Dashboard, select EXHIBITOR ZONE then select Register Your Staff. You will be redirected to the Visit Connect dashboard, where you can register your team members.  

Important: You will be asked whether each staff member should be available for meetings. This helps you manage the number of meetings held at your stand. When making this decision, consider your stand size and how many meetings can take place simultaneously. 

The number of complimentary exhibitor passes issued is based on contracted space (3 exhibitor badges per 9sqm). Additional badges can be purchased at USD200 (before GST) each.  

If you would like to purchase additional badges, select Register Your Staff from the EXHIBITOR ZONE MENU. This will take you through to your Visit Connect dashboard. Select TEAM from the left-hand menu then click on the Actions button to order more badges. 

You should think about the size of your stand and how many meetings can comfortably take place simultaneously.

To view your staff members' diaries, select Team Schedule from the top menu. To block out time, click Add Blocked Time, enter a subject and description, choose the date and time, and select the relevant staff member from the dropdown menu. 

To view your staff, go to My Dashboard, select Exhibitor Zone, and choose Team Members. 

Product, content, & news

Go to your Youtube and select the embed code associated with the video, copy and paste this under the video section. You can also upload a video directly to the platform but it must be in MP4 or WEBM format and no bigger than 150MB. 

All news articles are reviewed by our PR team before they are published to ensure they are relevant to our audience. 

You can submit a maximum of 5 news articles.  

Settings & Meetings 

To change your settings, go to My Dashboard, select Exhibitor Zone, and choose Settings. 

If you have forgotten your password, please raise a support ticket and a member of the team will reset this for you. 

To change your password, go to My Dashboard, select Exhibitor Zone, and choose Settings and Change password. 

Contact details for your confirmed meetings will be available for download immediately after the event ends. You can click on the download leads button from your dashboard to export them to an excel document.